Universitas Gadjah Mada

Graduate student admission to the University of Gadjah Mada is carried out according to the university’s regulations. The admission is done online through 3 channels; regular, partnership, and international. The admission is done twice in a year which is in the first semesters (May-July) and the second semesters (November-December).

Applicant Requirements

Regular (Indonesian)

• Bachelor's Diploma of a related/approved major
• Transcript with a minimum GPA of:
  • ≥2.50 out of 4.00, for graduates of an A-accredited programme
  • ≥2.75 out of 4.00, for graduates of a B-accredited programme
  • ≥3.00 out of 4.00, for graduates of a C-accredited programme
• The Bachelor Programme’s certificate of accreditation
• Academic Potential Test certificate
• English proficiency certificate
• Recommendation letter from the previous lecturer, boss
• Health certificate
• Applicants projection
• Study permit from applicant’s workplace

Partnership (Indonesian)

• Bachelor's Diploma of a related/approved major
• Transcript with a minimum GPA of:
  • ≥2.50 out of 4.00, for graduates of an A-accredited programme
  • ≥2.75 out of 4.00, for graduates of a B-accredited programme
  • ≥3.00 out of 4.00, for graduates of a C-accredited programme
• The Bachelor Programme’s certificate of accreditation
• Academic Potential Test certificate
• English proficiency certificate
• Recommendation letter from the previous lecturer, boss
• Health certificate
• Applicants projection
• Study permit from applicant’s workplace
• MoU of the scholarship recipient

International

• Bachelor's Diploma of a related/approved major
• Transcript with a minimum GPA of 3.00 out of 4.00
• Official Passport-sized Photograph
• Coloured Scan of Passport (Cover and Personal Information page only)
• Official Academic Transcript, issued by your academic institution
• English Proficiency Test (IELTS/TOEFL ITP/TOEFL IBT Certificate), minimum score 500 or equivalent. The score is higher if the student takes a Double Degree Master (see the requirements)
• Personal Statement
• Financial Support Statement
• Recommendation Letter from home university
• Student ID Card (from home/previous university)

These requirements are needed to ensure that future students are able to achieve the intended competence of the programme. The programme considers the applicant’s educational background to guarantee that future students are able to follow through the learning process. Applicants with an educational background from a Religion or Language major are not allowed to apply because it is in the different fields of knowledge with urban and regional planning. Applicants are not required to take a subject-specific entrance exam. After the selection of the documents, applicants must go through an interview regarding the applicant’s knowledge of urban planning and their spatial abilities.

The admission result is sent via e-mail by DPP to every applicant. Applicants who do not meet the programme’s requirements will not be accepted. Those applicants may re-register in the next scheduled admission. Applicants who get accepted will receive an academic orientation before the study period begins to give students basic knowledge regarding spatial planning.

Selection Process

Step By Step

• Students apply for the program
• After receiving your application documents, the Office of International Affairs (OIA) member and the Faculty member will process it into a selection process

Applicants will be assessed against the following criteria:

• Academic competence
• Potential outcome, including contribution to development outcomes in your home country
• Professional and personal leadership attributes
• If you are selected as one of the student candidates of UGM, you will receive a Letter of Offer (LO) via email that requests you to settle non-refundable payment for tuition fees and any other fees.
• Once the payment process is confirmed by the bank, OIA will process the documents for a Letter of Acceptance (LoA)
• You will receive the LoA and other information related to the courses offered, academic regulations, student buddy, etc
• The Office of International Affairs at UGM will process the application documents to the Directorate of Higher Education of Indonesia for a Study Permit. It usually takes two months to have the study permit issued
• When the study permit is available, OIA will assist you in arranging for approval from the Immigration Office in Jakarta for the Limited Stay Visa (VITAS/Visa Tinggal Terbatas). It will take at least three/four months to arrange both the study permit and VITA's approval
• Then, you will receive your VITAS (Limited Stay Visa/Visa Tinggal Terbatas) in your email directly from OIA
• Students with a stay duration of more than 4 months must process a VITAS (Student Visa)
• You need to contact OIA no more than one week after you arrive in Indonesia. Furthermore, you will receive other directions from OIA for completing your stay permit documents for your safety and convenience purpose

Study Permit

Study Permit is issued by the Ministry of Research, Technology, and Higher Education which states that you are given permission to study in Indonesia. It should take one to two weeks to make a study permit submission via the Ministry’s official site (it might be accomplished earlier if there are no incomplete/incorrect documents). A study permit is one of the requirements to apply for a Telex Visa, extend visa and extend ITAS.

Telex Visa

Visa authorization or telex visa is a preapproval letter from the Indonesian Directorate General of Immigration.

Letter of Domicile

A letter of Domicile is issued by your local Village (Kelurahan) that states that you temporarily reside at the mentioned address on the card. This letter is one of the requirements to apply for a new ITAS, new SKTT and extended SKTT. In order to get this letter, you must get approval from your house owner, the Head of the Neighborhood Community Unit (RT & RW), and the Head of Village (Kelurahan).

Temporary Residential Card (SKTT)

A temporary Residential Card (Surat Keterangan Tempat Tinggal/SKTT) is an identification card issued by the local Department of Population and Civil Registration (Disdukcapil). SKTT is one of the requirements for ITAS extension.

Letter of Police Registration

Police Registration Letter (Surat Tanda Melapor/STM) is a letter that is issued by Indonesian Police to record foreigners’ stay in Indonesia. STM is used to extend study permits, apply for a new SKTT, extend SKTT and apply for a driving licence.

As a leading Indonesian university, Universitas Gadjah Mada wants to promote excellence in educational activities, research, and community service with the interest of Indonesian society and to participate in Indonesian socio-cultural development. Therefore, we aim to equip the student with the knowledge and skills to succeed in their chosen career in a competitive global market.

Student Activities

Not only focusing on academic and research activities with remarkable achievements, Universitas Gadjah Mada also supports its enrolled students to participate in 51 ‘Unit Kegiatan Mahasiswa - UKM’ (students activities units), and 8 different communities to develop student creativity through direct involvement.

As a role model university, Universitas Gadjah Mada delivers Student Community Service-Community Empowerment Learning, a mandatory program that should be accomplished by the undergraduate student in equal to 3 credits. It is intended to create equality in social welfare throughout Indonesia. UGM sends all its integrated students to 34 provinces in 4 periods every year. Students are encouraged to empower Indonesians in need to develop, innovate, and build a better social environment for all Indonesians.

Campus Culture

Students admitted to Universitas Gadjah Mada come from all provinces and cities in Indonesia, overseas countries and regions in the world. Therefore the cultural diversity created has been integrated and existed in harmony as UGM’s identity. Preserving the traditional way of life for every region in Indonesia, UGM shows you a mini Indonesia along with its customs, traditions, interactions and communication style.